TOWN OF CHELMSFORD, MASSACHUSETTS

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TOWN OF CHELMSFORD, MASSACHUSETTS

Overview

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What you will be voting for at Town

Meeting?

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What does the DPW do?

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Why does the DPW need a new

facility?

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Why this option?

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What are the benefits?

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Next steps

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TOWN OF CHELMSFORD, MASSACHUSETTS

Project History

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February 2007

- 9-member DPW / Fire committee established

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2007 Spring Annual Town Meeting

- appropriated $17,000 for

preliminary planning

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2007 Fall Annual Town Meeting

- appropriated $85,000 to fund

feasibility studies for Fire Department and DPW

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March 2008

- Selected and hired a design team

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March 2009

- Completed DPW Feasibility Study

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TOWN OF CHELMSFORD, MASSACHUSETTS

Project History

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Initial Feasibility Study completed by DPW / Fire Department Committee

consisting of members with the expertise in operations of these facilities

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The Study has been reviewed and accepted by the Permanent Building

Committee (PBC)

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PBC introduced the Alpha Road site for the DPW

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PBC consists of a diverse group of volunteers with expertise in engineering,

architecture, law, and other pertinent fields

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What does the DPW do for the

community…..

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TOWN OF CHELMSFORD, MASSACHUSETTS

The Department of Public Works (DPW) is responsible for the roads,

parks, sewer, storm water, and engineering support including:

Chelmsford Department of Public Works

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Highway

• 230 miles of paved roads and sidewalks

• Drainage culverts, catch basins and manholes

• Street signs, street lights, and traffic signs

• Traffic signals and striping

• Traffic islands

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Sewer

• Sewer inspections, maintenance, repairs

• Operation of 32 municipal sewer pumping stations

• Operation of 180 miles of sewer lines

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Parks

• Maintenance of all commons in town

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DPW Administration

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Recycling/Solid Waste

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Public Facilities (administration only)

• Maintenance of all Town / School Buildings

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Engineering

• Upkeep of all engineering data,

subdivision plans, storm drain

plans, assessor’s plans, sewer

plans

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Vehicle Maintenance

• Maintenance of All DPW

equipment

• Large dump trucks

• Pickup trucks

• Utility trucks

• Front end loaders

• Street sweepers

• Backhoes

• And more……

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TOWN OF CHELMSFORD, MASSACHUSETTS

DPW is on call 24 hours a day

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The sanding/deicing, plowing, and

removal of snow

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The repair of roads and drainage

facilities

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Repairing sewer main breaks, clearing

blockages

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The support of other emergency

departments

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Why does the Town need a new

DPW facility?

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TOWN OF CHELMSFORD, MASSACHUSETTS

DPW Issues and Inadequacies

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DPW operations and facilities are

spread throughout Chelmsford at

4 different locations

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Potential threat to groundwater due to

inadequate storage facilities

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Lack of inside storage for vehicles and

equipment impacting operations and

useful life of vehicles and equipment

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Poor/Unsafe working conditions

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Poor or no ventilation

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Inadequate lighting

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Unsanitary Conditions

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Building Code deficiencies

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TOWN OF CHELMSFORD, MASSACHUSETTS

DPW Issues and Inadequacies

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One of the oldest unimproved municipal facilities in Town

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TOWN OF CHELMSFORD, MASSACHUSETTS

Administrative and snow fighting

offices in temporary trailer

The only employee support area available

during normal hours and extended

emergency events

DPW Issues and Inadequacies

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DPW responsibilities have increased significantly over the years

along with the number of vehicles and pieces of equipment, but the

facilities have not kept pace

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TOWN OF CHELMSFORD, MASSACHUSETTS

Portion of the multi-million dollar fleet is

stored outdoors due to limited space

Interior storage is limited resulting in

inefficient and unsafe storage of equipment

DPW Issues and Inadequacies

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Lack of vehicle storage facilities contributes to inefficient storage of

equipment and reduced life expectancy of equipment

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TOWN OF CHELMSFORD, MASSACHUSETTS

DPW Issues and Inadequacies

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DPW is forced to rent space to accommodate some of the

operations at a cost of $74,100 per year

Photo of rented space

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TOWN OF CHELMSFORD, MASSACHUSETTS

DPW Issues and Inadequacies

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Current operating divisions are scattered throughout the Town

preventing a unified operation

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DPW Administration (Town Offices)

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Engineering (Town Offices)

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Highway (Richardson Road)

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Vehicle Maintenance (Richardson Road)

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Sewer (Kidder Road)

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Parks (Roberts Field)

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Public Facilities Administration (Town Offices)

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Recycling/Solid Waste (Town Offices)

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TOWN OF CHELMSFORD, MASSACHUSETTS

• Insufficient and outdated space to support operations

• Lack of equipment storage

• Lack of proper administration space

• ADA accessibility

• Lack of proper technology

• Employee health and safety

• Facilities lack proper ventilation

• Facilities lack proper egress

• Inadequate employee support space

• Facilities have exceeded their useful life

• Environmental compliance

• EPA stormwater management

• Vehicle washing

• Zone II drinking water issues

• Code compliance

• Building codes

• Fire and life safety

• OSHA

Why does the Town need a new DPW facility?

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Programming Analysis

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TOWN OF CHELMSFORD, MASSACHUSETTS

Programming Process

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Inspect and inventory existing

facilities and equipment

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DPW staff interviews

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DPW Director

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Superintendents

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Foremen

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Administration staff

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DPW workforce staff

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Program spaces for the 6 major

operating areas

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Administration

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Employee Facilities

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Workshops

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Vehicle Maintenance

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Wash Bay

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Vehicle/Equipment Storage

Photographs of recently constructed DPW operating areas

illustrating typical facility spaces

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Carpentry Shop

Programming Process

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TOWN OF CHELMSFORD, MASSACHUSETTS

Fueling

Washing

Cold Storage

Vehicle Maintenance

Programming Process

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Identify shared programming opportunities with other departments

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TOWN OF CHELMSFORD, MASSACHUSETTS

DPW / Public Facilities Administration Programming Results

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Office & Office Support:

9,450 SF

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Employee Facilities:

6,269 SF

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Work Shops & Material Storage:

7,030 SF

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Vehicle Maintenance:

9,814 SF

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Wash:

2,523 SF

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Vehicle and Equipment Storage:

53,928 SF

Total:

89,014 SF

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TOWN OF CHELMSFORD, MASSACHUSETTS

Core Functions:

DPW Administration

Engineering

Highway

Vehicle Maintenance

Sewer

Parks

Public Facilities Administration

Recycling/Solid Waste

Staffing

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Administration – 7.5 employees

Workforce – 40.5 employees

Vehicles:

- 53 Highway

- 17 Sewer

- 5 Parks

75 Total

Town of Chelmsford DPW Statistics

Space Needs Comparison to Industry Standards |

Guidelines (as developed from similar completed DPW projects):

Ideal

Minimum

Administration

Average SF per Admin Person

670

569

Employee Facilities

Average SF per Work Force Person

130

110

Shops (including Maintenance)

Average SF per Division

3,554

3,021

Vehicle / Equipment Storage (for centre drive-thru) Average SF per Rolling Stock

817

695

Vehicle / Equipment Storage (for stacked parking)

Average SF per Rolling Stock

695

591

W ash /Other

Average SF

2,955

2,512

Note: Average SF guidelines include all common spaces including circulation, toilets, common reception, etc.

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Space Needs Comparison to Industry Standards |

IDEAL SPACE NEEDS

Ideal

Qty

SF

SF

Administration

Number of Administration Personnel

7.5 x

670 =

5,025

Employee Facilities

Number of Work Force Employees

40.5 x

130 =

5,257

Shops

Number of Divisions

5x

3,554 =

17,770

(count Veh. Maint. as a separate division)

Vehicle / Equipment Storage

Number of Vehicles (see note 1)

75 x

817 =

61,303

W ash / Other

(see note 2)

1x

2,955 =

2,955

TOTAL:

92,310

MINIMUM SPACE NEEDS

Minimum

Qty

SF

SF

Administration

Number of Administration Personnel

7.5 x

569 =

4,271

Employee Facilities

Number of Work Force Employees

40.5 x

110 =

4,469

Shops

Number of Divisions

5x

3,021 =

15,105

(count Veh. Maint. as a separate division)

Vehicle / Equipment Storage

Number of Vehicles (see note 1)

75 x

695 =

52,108

W ash / Other

(see note 2)

1x

2,512 =

2,512

TOTAL:

78,464

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Why put the vehicles and equipment

indoors?

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Why put the vehicles and equipment indoors?

1. Efficient & Cost Effective

Operations

2. Protection of Equipment

3. Stormwater Pollution Control

4. Noise & Air

5. Public Safety

6. Employee Safety

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Why put the vehicles and equipment indoors?

1. Efficient & Cost Effective

Operations

2. Protection of Equipment

3. Stormwater Pollution Control

4. Noise & Air

5. Public Safety

6. Employee Safety

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Why put the vehicles and equipment indoors…..

Video of vehicle starting after being

stored in a garage heated to 45 degrees

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Why put the vehicles and equipment indoors…..

Video of the same vehicle after being stored

outdoors in freezing temperatures for one night

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Selected Concept….

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TOWN OF CHELMSFORD, MASSACHUSETTS

Department of Public Works Alpha Road Site Location Map

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TOWN OF CHELMSFORD, MASSACHUSETTS

Department of Public Works

Alpha Road Site Parcel Map

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TOWN OF CHELMSFORD, MASSACHUSETTS

Department of Public Works Alpha Road

Renovations Conceptual Floor Plan

Employee Facilities

Vehicle Maintenance

Vehicle/Equip Storage

Offices

Wash Bay

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Project Costs

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Department of Public Works Conceptual Cost

Estimates…..

Projected

Potential Total

Option

Description

Now Costs

Future Costs

Project Cost

1

Construct New DPW at Richardson Road (now)

$ 31,280,000 $

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$ 31,280,000

2

Construct Partial DPW at Richardson Road (now)

$ 15,310,000 $

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Construct Remaining DPW at Richardson Road (future)

$ 15,780,000 $ 19,200,000

$ 34,510,000

3

Construct New DPW Facility at Roberts Field (now)

$ 29,410,000 $

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$ 29,410,000

(only if required due to legal action)

4

Purchase Building on Alpha Road (now)

$ 4,000,000 $

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Purchase Adjacent Land on Alpha Road (now)

$

400,000 $

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Renovate Building/Construct Partial Yard Support Systems (now)

$ 6,860,000 $

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Construct Remaining Yard Support Systems (future)

$ 1,315,000 $

1,600,000

$ 12,860,000

Future costs are projected out 5 years at an

escalation rate of 4% per year

Opportunity to save $20 million

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TOWN OF CHELMSFORD, MASSACHUSETTS

DPW Facility Debt Impact

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Excluded debt service for the school and sewer projects cost $460 on

the average single family property tax bill for FY09

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Average single family home value: $360,000

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Average single family tax bill: $5,069

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Project could be funded without the debt service cost increasing

above the current $460 level.

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What are the benefits of new

facilities…

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TOWN OF CHELMSFORD, MASSACHUSETTS

Benefits to the DPW and the

Community

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Protection of Town’s $4.3 million

dollar fleet of vehicles and equipment

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Increased life expectancy

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Lower maintenance costs

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Consolidation of the DPW will improve

efficiency of DPW operations and

eliminate costs for rental of property

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Project will incorporate energy

efficient and sustainable building

components and site features

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Improved drainage and storm water

site handling to conform to DEP’s

Stormwater Quality Standards and

protection of drinking water resources

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Next Steps…

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TOWN OF CHELMSFORD, MASSACHUSETTS

Next Steps……..

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Obtain funding to purchase parcels and design a new DPW Facility at the

Alpha Road Site

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Hold several public meetings with the Design Team, PBC, and interested

citizens to solicit input on alternatives for the building and site

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Finalize alternative and complete design

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Bid and construct project